Fiina Iitembu
Swakopmund, Erongo
Summary
To obtain a position that challenges me and provides me the opportunity to reach my full potential professionally and personally utilizing my abilities and years of experience in your organization that is progressive intellectually and technically and one in which practices collaborative leadership, integrity and honesty.
Overview
14
14
years of professional experience
Work History
Freelancer
Consultant
04.2022 - 03.2025
- Company Registration
- File Namra Returns
- Social Security Good Standing
- Basic Bookkeeping
- Bipa Good Stand
- Import and Supply Chain Management
Administrator (Temporary)
Positive Vibes Trust
09.2023 - 02.2024
- Take accountability for general office management including management of suppliers and resources, maintenance, security and operation of the office space, equipment, and IT infrastructure
- Provide input into the drafting and updating of standard operational guidelines
- Manage stationery and other supplies and consumables for the office in line with project / organizational needs and requirements
- Photocopying, scanning, and shredding, as requested
- Ensure maintenance of the electronic systems, ensuring safekeeping of confidential materials, reduced downtime and a productive IT environment
- Ensure the premises is maintained and cleaned to provide a conducive work environment
- Maintain PV's insurance arrangements for the Namibian office
- Maintain the asset register by including assets purchased for the Namibian office
- Ensure standard operational costs are paid each month and no supplier balances accrue
- Prepare payments in accordance with procurement policies and approval processes
- Process expense claims
- Ensure supporting documents and proof of payments is filed and adequately maintained
- Maintain petty cash and perform monthly petty cash reconciliation
Administrator
Welwitschia Hospital
07.2019 - 08.2019
- Billing the patients with Elixir (after procedures)
- Account reconciliation, Registering new patient in Elixir, Receipt the patients through Elixir when paying
- Updating patients account both private and with medical Aid
- Collecting funds from patients with outstanding
- Processing the daily report from Elixir, Welcoming patients when coming
- Answering telephone calls and maintains booking dairy with Elixir
- Typing patients motivations for preauth for hospital admissions
Receptionist / Administrator
ALB Consulting CC
08.2018 - 07.2019
- Provide information regarding our services
- Preparing Imperial Invoices and Statements
- Preparing submission sheets and the statement making sure they are up to date every day
- Submitting invoices with PODs every Friday, Follow on outstanding loadcons and communicate if there are errors
- Communicate with our drivers and collect the truck log sheet/inspect the wellbeing of the trucks, Perform basic bookkeeping and record keeping duties
- Perform light maintenance on equipment, Manage inventory of office supplies and equipment
Centre Manager
The Centre for Training & Projects Development (CTPD) (PTY) LTD
10.2012 - 11.2017
- Managing staff; planning and evaluating department activities
- Maintains quality service by enforcing quality and customer service standards, analyzing and resolving quality and customer service problems, and recommending system improvements
- Contributes to team effort by accomplishing related results as needed
Personal Assistant to the CEO & Examinations Officer
The Centre for Training & Projects Development (CTPD) (PTY) LTD
01.2011 - 09.2012
- Implementation of the institutional policies, Secretary and member of Executive Management committee
- Taking minutes for management meetings, Making travelling arrangements for the CEO
- Coordinating examinations activities dates and other related functions with respective international examinations bodies
- Recordkeeping for the CEO's office e.g
- Files, books, minutes etc
- Ensuring smooth running of accounts, procurement and administration activities
- Managing the CEO's office, Quality control in all institutions operations
Head of the Center for Professional studies and Administration
The Centre for Training & Projects Development (CTPD) (PTY) LTD
01.2011 - 09.2012
- Strengthening relationships with stakeholders such as ACCA, CIMA, CIPS, LCCI, CIM
- Attending educational meetings in conjunction with educational leaders from different institutions, Ministry of Education, NQA and Professional Bodies
- Administering all accounts and administration functions of CPS Division including preparation of time table, Lecturer's claims, organizing workshops / trainings, reconciling creditors control accounts, receiving and issuing payments, preparing bank statements reconciliation
- Presenting trainings inform of workshops to internal staff members and delegates from other organizations
Education
Degree - Logistics & Supply Chain Management
NAMIBIA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Certificate - IT
Windhoek Vocational Training Centre
WindhoekGrade 12
Shaanika Nashilongo SSS
Skills
- Strong Software Competency Skills
- Organizational and Time Management Skills
- Well-Developed Filing Skills
- Superior Attention to Detail
- Efficient Typing Skills
- Ability to work as a team player
- Trustworthy
- Reliable
- Loyal
- Organized
- Meet deadlines
- Problem solving skills
Personal Information
- ID Number: 83040610163
- Citizenship: Namibian
- Gender: Female
- Driving License: Code B
Short Courses
- Telephone Etiquette
- Customer Care
- Minutes Taking and Report Writing
- Good corporate governance
- Procurement and supply chain management
- Disaster management
Reference
Ms. Anna Iita
Country Manager,
ALB Consulting
Tel: +264 81 2882873
Ms. Ruth Shimooshili
HR Manager, Centre for Training & Projects Development (CTPD)
Tel: +264 81 3027905
Mrs. Salen Kambinda
Director, Positive Vibes Trust
Tel: +264 81 147 5611
Timeline
Administrator (Temporary)
Positive Vibes Trust
09.2023 - 02.2024
Freelancer
Consultant
04.2022 - 03.2025
Administrator
Welwitschia Hospital
07.2019 - 08.2019
Receptionist / Administrator
ALB Consulting CC
08.2018 - 07.2019
Centre Manager
The Centre for Training & Projects Development (CTPD) (PTY) LTD
10.2012 - 11.2017
Personal Assistant to the CEO & Examinations Officer
The Centre for Training & Projects Development (CTPD) (PTY) LTD
01.2011 - 09.2012
Head of the Center for Professional studies and Administration
The Centre for Training & Projects Development (CTPD) (PTY) LTD
01.2011 - 09.2012
Degree - Logistics & Supply Chain Management
NAMIBIA UNIVERSITY OF SCIENCE AND TECHNOLOGY
Certificate - IT
Windhoek Vocational Training Centre
Grade 12
Shaanika Nashilongo SSS
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